With the "Merchant-specific accounting rules" module, parts of the pre-accounting can be automated, which significantly simplifies the accounting process.
First, you must activate the "Merchant-based accounting rules" module in the settings. You can then select a merchant for whom you want to create a rule from the main menu on the merchant page. In the Accounting rules section, you can predefine a supplier, a subcategory (G/L account) and/or a VAT rate for the selected merchant.
Example retailer LinkedIn Ireland:
The merchant rule can also be set up for suppliers by assigning the supplier to a transaction once.
The rules are applied to all future transactions made with this merchant. The assignment is marked in blue at transaction level.
The accounting department can manually overwrite automatically assigned suppliers, subcategories (G/L accounts) or VAT rates at any time by simply changing the value via the drop-down menu.
If the module is deactivated and reactivated at a later date, the rules set up in the past become active again.
In combination with the card-based accounting rules, Pay can be used to automate large parts of the pre-booking tasks.
Card-based accounting automations
It is also possible to assign cards to teams/cost centers and projects/cost units so that all transactions made with these cards are automatically assigned to the respective team/cost center or project/cost unit.