How can your expense report data be exported to other systems?

Modified on Thu, 23 May 2024 at 05:29 PM

Intertours Expense offers you various options for exporting your expense report data to other systems.



Data export formats:

To transmit data to your accounting system, Intertours Expense offers you three different options:


  • Excel or CSV import via email. Simply download the Excel or CSV file and import it into your system.
  • Data transfer via SFTP server. The expense data is stored on your SFTP server and can be downloaded by you at any time. 
  • Activation of the preconfigured open API interface. Intertours Expense offers you a preconfigured API interface. Your expense data can be automatically transmitted to the system you are using. 


Below you will find further information about the individual data export formats.


Excel- or CSV-file:

This is the easiest way to exchange your expense information. Only the CSV file needs to be configured. You can do this quickly and easily via the Settings


  • Go to Settings - Expense Management and select Add Integration.
  • Click Edit and configure your file format, for example by specifying the recipient, selecting the booking type and defining the columns required for the data upload.


SFTP-Server:

In order to integrate data transfer via SFTP server, we need your SFTP server information, such as host, port, path, user name, password and - if applicable - certificates to set up the data transfer.


  • Define the file format. CSV, Excel or PDF files can be transferred.
  • Which data should be transmitted? If you use Excel or CSV, please configure the appropriate columns to import the data into your system.
  • Do you use a firewall? Please check the settings to ensure communication with the SFTP server.



API-Interface:

In addition, Intertours Expense offers you an open API interface. Depending on the scope of the project, implementation takes 1-3 months. The exact duration depends on the specific requirements. If you have detailed specifications, please let us know.

What functionalities does the open API offer you?


  • Sending the organization, user and dimension data.
  • Export the required billing data.

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