How am I perfectly prepared for the trip (checklist)?

Modified on Tue, 08 Aug 2023 at 01:39 PM

A checklist for perfect travel planning, what do you have to keep in mind, apart from the list of participants:



  • Report or reduce group size and number of participants in good time (to avoid cancellation costs)
  • Entry requirements
  • ID documents (valid for 6 months after return) and (E) visa
  • Health regulations and vaccinations
  • Language
  • Currency
  • Voltage / Adapter
  • Customs regulation
  • Additional insurance (travel risk, sickness abroad, travel cancellation)



  • Booking confirmation with e-ticket number (flight number, time and route)
  • Luggage limit (hand luggage & free luggage) in kg and cm
  • Carry-on baggage regulations (liquids, dangerous and prohibited items)
  • Registering additional / bulky baggage
  • Sign up for special food
  • Registration of special service (wheelchair, Little Red Riding Hood)
  • Booking seats
  • Getting to the airport (Rail & Fly, Park & Fly, overnight stay)
  • Meeting point (place and time) at the airport - When and where is the best time to arrange the meeting point at the airport?
  • Check-in options
  • Check-in counter including terminal (evening check-in if necessary)



  • Adress
  • Holding and parking facilities
  • Shuttle Bus (Airport / Downtown)
  • Check-In / Check-Out times
  • Quick or group check in (pre-fill registration form)
  • Accounting
  • Room type (separate beds or 2 duvets per room)
  • Notification of allergies and food intolerances

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