When and how do I have to give the names?

Modified on Mon, 31 Jul 2023 at 06:37 AM

Each airline has different conditions regarding the date for naming, which are described both in the offer and in the order confirmation. 

In the e-mail with the order confirmation, you will also receive an Excel file in which you can enter the passenger data accordingly.

Please note the following:

  • The name must be identical to the passport, so no nicknames 
  • Don't use hyphens, use a space instead
  • Do not use letters with special characters á, ã, é, í, ó, õ ú, ß but enter as a, e, i, o, u, ss 
  • Enter umlauts ä, ö, ü as follows: oe, ae, ue 
  • Enter title Enter Mr or Mrs (Dr Mr, Prof Mr…). 
  • birth date in the following format (01-DEC-2001)
  • Please overwrite the first two names Mr. Müller & Mrs. Wiegand (serve only as an example) 

Intertours will also remind you about 10 days before the named date of attribution to send the data and return the Excel file by e-mail. If you don't have all the names by the deadline, don't worry: many airlines allow you to change the names free of charge until the ticket is issued, but the airline will cancel the seats that don't have a name at all. In this case you work with a "placeholder name".  


For better organisation:

In order to be well prepared, please have all the above-mentioned data of the travel participants sent to you no later than 14 days before the named date of naming. For intercontinental flights, ideally together with a copy of your passport to be absolutely sure and to avoid possible subsequent changes and the associated costs. A little tip: Also check that your passport is still valid for 6 months beyond the return date.

You should also read the entry and, if necessary, vaccination regulations and thus inform people who do not have a German ID card about the special regulations. 

After you have sent the complete Excel table to Intertours by email, you will receive a confirmation email within 72 hours about the successful name entry with a request for verification and reconfirmation.

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